And a right royal release it is too! You will find that your extranet has a whole host of new features. Some that expands the extranets collaborative capabilities and some that are designed to make your lives easier. Thank you to all who contributed the suggestions and ideas that have moulded this release; our aim is to continue to make project-extranet the best extranet product around so hearing about the way you use the product and getting suggestions is invaluable to us. Please keep them coming!
Inbox - Email filing
We’re pleased to announce that email filing is now included in your extranet, a feature we think will really help you and your users get the best out of the extranet during day-to-day use.You will find that you now have a new section, titled ‘Inbox’. Each user has a unique filing email address. Any emails, including their attachments, sent to the unique address will be stored here allowing you later to choose where to store them in to your projects. You can even convert the email body to pdf file.
We think this is a great additional way to keep you organised via your extranet as you can fire of files, forget and deal with later.
Full details of email filing can be found here or simply log in to your extranet and try for yourself.
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| Your new email filing inbox |
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| Choose the location to save your attachments or convert the email body to pdf and save |
Custom folder permissions
We have also enhanced the control your have over your file permissions. Added to the current folder permission options you can now choose ‘custom permissions’ and ‘inherited from parent’. So you can now set folder permissions on a folder-by-folder basis giving you much finer control over your document management options.To help you make sure you have correctly configured your folder security you can check the handy ‘who has access to this folder’ report, available when viewing the folder.
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| You can set exactly which project members have access on a folder by folder basis |
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| Use the handy 'Who has access' report to keep track of your settings |
Folder colouring
You may have already spotted it in the previous screenshot but you can now colour your folders. Banish those dreary yellow folders and brighten up your extranet by choosing from blue, black, green and red folders (Ghost folders remain as hidden).Use different colour folders for different phases of a project, or perhaps for different document groups. How your business uses folder colouring is up to you, but using colour provides a quick and intuitive way to organise information in your extranet.
Changing the Login options
Last but not least we have been working on improving the login process. Your extranet now has as ‘lost password’ option which works in the usual way by allowing users to look up their details via email.For those of you who are happy to sacrifice a little usability for extra security we have also included the options to turn the lost password lookup and the ‘remember me’ checkbox on and off. For more information see disabling the login 'lost password' and 'remember me' options.
As usual there are a host of other minor enhancements and bug fixes. As always as we add features new ideas spring forth and get added to our development list. If you have any ideas, or would like to comment on or ask a questions about new or existing features please do not hesitate to get in touch either via your account manager or via our extranet contact pages.
Otherwise, we hope this latest update makes your life just that little bit better.
Gerry
